ACCOUNTING & PAYROLL TEMPLATES
ACCOUNTING &
PAYROLL
TEMPLATES
| 12-Month Option Request - A&P Base | Description: Form used to request nine months salary paid over twelve months. Document Type: Word Revision Date: 06/06 |
| 12-Month Option Request - B Base | Description: Form used to request less than twelve month salary paid over twelve months. Document Type: Word Revision Date: 06/06 |
| Account Number Request | Description: Form used to request new account number for Service Center (recharge/enterprise), Discretionary, General Fund, and Agency Fund accounts. Document Type: Word 9.0 Revision Date: 02/20/06 Instructions |
| Budget Transfer | Description: Transfers funds or budget allocations (not specific transactions). Document Type: Excel 5.0 Revision Date: 7/1/98 Instructions for Budget Transfer Allocation (BTA) Instructions for Transfer Fund Balance (TFB) Instructions for Funds Transaction Transfer (FTT) |
| Canceled Check Form | Description: Form used to cancel an ISU check that is no longer needed. Document Type: Word Revision Date: 04/03/06 |
| Cash Receipt Adjustment | Description: Used to correct fund accounts or class codes when the original transaction was a Deposit Online or a Credit Memo. Also can be used to correct the income side of an intramural transaction. Document Type: Excel 5.0 Revision Date: 2/24/00 Instructions |
| Confidentiality Agreement: VSL Roster Listing E-Reports |
Description: Used to obtain access to "VSL Roster Listing E-Reports." Document Type: Word Revision Date: 2/08 |
| Confidentiality Agreement: Payroll Vouchers E-Reports |
Description: Used to obtain access to Payrol Vouchers E-Reports Document Type: Word Revision Date: 06/04 |
| Correction Voucher Accounting |
Description: Used to correct fund accounts or class codes when the original document was a voucher, Debit Memo, or intramural charge. Do not use this form to correct payroll transactions. Document Type: Excel 5.0 Revision Date: 6/08/05 Instructions |
| Correction Voucher Payroll |
Description: Used to correct fund accounts when the original document was an hourly payroll voucher. Do not use this form to correct accounting transactions. Document Type: Excel 5.0 Revision Date: 10/2006 Instructions |
| Debit Memo | Description: Form used when payment is to be made other than by check (Examples: to establish a petty cash fund, issue a cash advance, or when a vendor requests payment by wire transfer, ACH transfer or a draft in a foreign currency). Document Type: Excel 5.0 Revision Date: 11/5/99 Instructions |
| Emergency Payroll Advance Request | Description: Form used to request a payroll advance for an individual who missed the payroll deadline for processing checks. Document Type: Word 6.0 Revision Date: 04/06 |
| Employee Reimbursement | Description: Employees must use the Employee Reimbursement System in AccessPlus for both travel and non-travel expenses. Please review the tutorial and restrictions at http://www.controller.iastate.edu/ertutorial/homepage.htm before using this system. Non-employees must use an Honorarium or Expense Voucher. Document Type: AccessPlus Revision Date: 3/12/08 Instructions |
| Employee Reimbursement System Routing Form | Description: Used to provide or change routing information for your department code, or to give persons within your department code access to enter travel information for others or approve travel. Document Type: Excel Revision Date: 02/06 Instructions: See second tab of Excel file. |
| Employee's Wage-Hour Report | Description: Form used for recording hours worked, vacation and sick leave hours taken for monthly payroll. Document Type: Excel Revision Date: 12/07 |
| Honorarium or Expense Voucher | Description: Used to pay visiting speakers and entertainers, to reimburse for expenses related to interviewing prospective faculty or for non-employee travel expenses. Document Type: Excel 5.0 Revision Date: 03/14/06 Additional Information |
| Independent Contractor Checklist | Description: IRS 20 Questions. Used as a tool to determine whether an individual is an employee or independent contractor. Document Type: Word 6.0 Revision Date: 4/22/97 Instructions |
| Independent Personal Service | Description: Required as an attachment for an Honorarium or Expense Voucher for services performed by non-employees when the amount per voucher is less than $600.00, and the amount for the year is not expected to exceed $2,000.00. Document Type: Word 6.0 Revision Date: 03/27/06 Instructions |
| Intramural IMS | Description: "Report of Intramural (University) Sales" Used to document the income side of intramural sales/credits. Must be attached to one or more sales ticket(s) forwarded to 3606 ASB for processing. Document Type: Word 6.0 Revision Date: 11/2/99 Instructions |
| Intramural Purchase Order | Description: Used for purchases by one university department from another department or campus store (except for equipment). Document Type: Excel 5.0 Revision Date: 12/05/97 |
Intramural Transfer of Charges | Description: Can be used in lieu of a Correction Voucher when an existing intramural charge needs to be redistributed because the intramural system allows only one fund-account to be charged and therefore does not provide for initial distribution to the proper accounts. Document Type: Excel 5.0 Revision Date: 11/20/02 Instructions |
| Intramural Sales Ticket | Description: Used to charge other university departments for goods or services provided. Departments are responsible for creating non-repeating reference numbers in the top right corner of the form. There are two tickets per page. Document Type: Excel 5.0 Revision Date: 5/9/01 Instructions |
| IRS Form 8233 | Description: Required to be attached to an Honorarium or Expense voucher when paying non-resident aliens for providing services within the United States. Document Type: Adobe Acrobat Revision Date: 02/06 Instructions |
| ISU Grocery Ticket | Description: Used to charge groceries at an Ames grocery store, using a Contract Order number issued by Purchasing. Document Type: Excel 5.0 Revision Date: 11/17/06 |
| ISU-Voucher | Description: Used for payment of travel advances, subscriptions, registration fees or membership fees. Document Type: Excel Revision Date: 7/07 Instructions |
| Monthly Leave Correction Request or Sick Leave Conversion-to Vacation Request |
Description: This form is used for making changes/corrections to monthly leave information (University Policy Manual--Payroll, p. 7.10 and Personnel, p. 3.59-3.71). Contact the Payroll Office if you have questions (294-6556). Document Type: Word 6.0 Revision Date: 04/06 |
| Petty Cash Voucher | Description: Completed form to be attached to Debit Memo when replenishing petty cash funds. Document Type: Excel 5.0 Revision Date: 7/1/97 Instructions |
| Professional Services Contractual Agreement | Description: Used to document arrangements with independent contractors. Document Type: Word or Acrobat Revision Date: 03/2006 Instructions |
| Project Allocation Adjustment | Description: Form used to adjust entries appearing in allocation column of the project statement. Document Type: Excel 5.0 Revision Date: 9/23/97 |
| Project Receipt Adjustment | Description: Form used to adjust entries that appear in receipt column of the project statement. Document Type: Excel 5.0 Revision Date: 8/12/97 |
| Project Expenditure Adjustment | Description: Form used to adjust entries appearing in expenditure column of the project statement. (Example: moving an expenditure from one section/project to another within an account number). Document Type: Excel 5.0 Revision Date: 8/12/97 |
| Project Titles Sheet | Description: Form used to add a new project title, delete or change an existing title on a fund account. Document Type: Word 6.0 Revision Date: 7/1/98 |
| Research Participant Receipt (less than $75) | Description:Used to serve as documentation of the receipt of compensation associated with participation in a research study conducted by ISU personnel. Document Type: PDF Revision Date: 5/2007 |
| Research Participant Receipt (equal or greater than $75) | Description:Used to serve as documentation of the receipt of compensation associated with participation in a research study conducted by ISU personnel. Document Type: PDF Revision Date: 5/2007 |
| Revenue and Expense Transfer | Description:Used to move revenue and expense transactions from clearing/other accounts to end user/operating accounts or for specific amounts when original transaction's identity is unnecessary. Document Type: Excel 5.0 Revision Date: 08/2006 Instructions |
| Routing Information Changes | Description: Use the following form whenever there is a change, either in personnel or in desired routing, for the electronic Personnel Action system. Document Type: Word 6.0 Revision Date: 7/17/97 |
| Salary Breakdown for Projects | Description: Form used to designate salaries that are to be charged to section/projects within a fund account number. Document Type: Word 6.0 Revision Date: 5/17/96 |
| Student Award Form | Description: To provide a credit on the financial aid system for students, including those supported by accounts at the ISU Foundation. Requests in other formats will not be rejected, but use of the form is encouraged to ensure proper application of aid. Document Type: Excel Revision Date: 6/11/04 Instructions |
| Student Employee Wage-Hour Report | Description: Form used to record hours worked by XH employees (casual hourly). Document Type: Excel Revision Date: 04/06 |
| W-9 Form | Description: Sometimes required by vendors before they will make a payment to Iowa State University. Document Type: Adobe Acrobat Revision Date: 02/06 |
Questions or comments can be forwarded to the University Form Committee
Last Modified: July 16, 2004
