Facilities Planning and Management (FP&M) is a service organization providing the university community with a safe, comfortable, and usable physical environment. The term "facilities" refers to all the buildings, grounds, walks, drives, parking lots, and utility systems belonging to the University. FP&M consists of the following divisions: Business Services, Facilities Planning, Facilities Services, Support Services, and Utilities Services. Please refer to the FP&M web page at http://www.fpm.iastate.edu for further details about FP&M and our various services and offerings.

FP&M must authorize all major organized outdoor activities occurring on campus. This includes entertainment, speakers, or food service. The approval process begins by filling out an Activity Authorization form http://www.sac.iastate.edu/images/actauth.docwith the Office of Student Organizations (B6 Memorial Union, 294-1023). In addition, an intramural is needed when requesting FP&M services. If you have any questions regarding the FP&M authorization of outdoor activities, you may call 294-0692.

Reason for the policy:
Clarify the policy for authorization of all organized outdoor activities occurring on campus.

Contacts regarding this policy:
Office of Student Organizations
B6 Memorial Union
294-1023

Facilities Planning and Management
152 General Services Building
294-0692

Policy and procedure link:
http://www.sac.iastate.edu/EventAuth/actauth.html

Policy Statement
Classroom Scheduling manages the university's general classrooms and auditoriums, assigning rooms to meet the needs of all class sections. In addition, the staff assists all special event organizers scheduling general classrooms and auditoriums each year. Classroom scheduling is also responsible for the maintenance and improvement of classrooms to meet the environmental and technological expectations of students and faculty.

Special events include, but are not limited to, departmental meetings, seminars, oral defenses, course review sessions, and much more. Student Organizations wanting to reserve a classroom/auditorium for a group meeting need to submit a room request form. This form is available via the FP&M homepage at http://www.fpm.iastate.edu/roomscheduling/department_form. Please call 294-5338 for details on how to reserve a classroom, auditorium, or with questions regarding group meetings.

Ethernet data jack connections may be requested by calling 294-0892. Instructors needing this type of service in a general university classroom should contact room scheduling two weeks before the class meeting.

Reason for the policy
The purpose of this policy is to ensure the placement of courses for the university. Regularly scheduled university courses and exams have priority over special event scheduling. Once student schedules have printed and night exams have been scheduled, special event scheduling may occur.

Contacts regarding this policy:
Facilities Planning - Room Scheduling
108 General Services Building, 294-5338

Policy and procedure links:
http://www.fpm.iastate.edu/roomscheduling/department_form

Policy Statement
In an effort to comply with the Solid Waste Reduction, Iowa Code chapter 455D (1988), various recycling options are available on campus. These efforts include white paper, newspaper, cardboard and annual phone book collection. In addition, confidential document destruction services are available. Further information regarding Iowa State University's recycling programs are found at http://www.fpm.iastate.edu/recycling/.

Reason for the policy
To comply with the Iowa Code in an effort to reduce solid waste generated on campus (Solid Waste Reduction, Iowa Code chapter 455D, 1988).

Contacts regarding this policy:
Facilities Planning and Management, Administrative Services
gerickso@iastate.edu
294-7977

Policy and procedure links:
Facilities Planning and Management - Recycling
http://www.fpm.iastate.edu/recycling/

Confidential Document Destruction
http://www.fpm.iastate.edu/forms/Confidential_pickup/

This policy is now available from the Policy Library at: http://policy.iastate.edu/policy/construction/

The Department of Public Safety (DPS) strives to make the Iowa State campus a safe place to learn, live, and work. DPS consists of two divisions: ISU Police and ISU Parking. The Police Division is the official law enforcement agency for the university. ISU police officers possess full powers to detain, investigate, and arrest. Their jurisdiction is statewide for matters involving ISU. The Parking Division administers parking policies and procedures on campus and enforces rules and regulations. For more information about either vision, visit the DPS website at http://www.dps.iastate.edu.

Policy Statement
Voice, data, and video communications in campus buildings and in the ISU Research Park must be provided by or coordinated through the University's Telecommunications Office located in Durham Center for Computation and Communication. The Telecommunications Office establishes standards for information technology infrastructure and policies for wired and wireless communications.

Each University department, ISU Research Park tenant, and federal laboratory located on campus has designated a telecommunications coordinator. Telecommunications coordinators approve, prepare, and process requests to move, add, or change voice, data, or video services.

Information regarding use and misuse of university property (including telephones, long distance, cellular telephones, etc) is located in UPM section 2.5(10) Property-Personal Use & Misuse of University Property at http://www.ats.iastate.edu/vpbf/prod/docs/upm/chap2.htm#2.5.10.

Forms for requesting telecommunications services are located on the Telecommunications Home Page http://www.tele.iastate.edu under "Coordinators - Coordinator Online Forms."

Reason for policy
Clarify campus standards, policies, and procedures for voice, data, and video communications.

Contacts regarding this policy
Telecommunications Office Support Team
support@iastate.edu
294-8565

Policy and procedure links
Telecommunications Office
http://www.tele.iastate.edu/

Wiring Policy
http://www.fpm.iastate.edu/planning/aes/design_stds/design_manual/3_16electrical.pdf

Wireless Policy
http://www.tele.iastate.edu/2000-2001/wireless-policy.htm

Cellular Phone Policy, UPM Section 10.3(8)
http://www.ats.iastate.edu/vpbf/prod/docs/upm/chap10.htm#10.3.8

Cellular Reimbursement Policy
http://www.ats.iastate.edu/vpbf/controller/policies.htm

Policy Statement
Chemistry Stores, located on the northwest corner of Gilman Hall, primarily handles the bulk storage of chemicals, laboratory apparatus, glassware and gas cylinders used in research and teaching for the university. About 3000 items of commonly used solvents, glassware, and gases are in stock. Items not stocked can be special ordered via direct entry with vendors. Orders are taken by telephone (standing order needed), mailed, or over the counter. Most orders can be filled while you wait or can be as follows:

Hazardous Chemicals

• Hazardous chemicals are those chemicals that require special care in transport and handling. This includes, but is not limited to, carcinogens, acids, corrosives, oxidizers, poisons, and flammables.
• Hazardous chemicals are transported from chemistry stores to the laboratories by the following means only:
  
  • Small quantities can be hand-carried in approved safety containers
  • Users with approved vehicles can transport their own chemicals. Approved vehicles must meet the following criteria:
    
    • Cargo area and passenger area must be completely separated;
    • Provisions must be made to secure the cargo to prevent shifting.
  • Delivery by chemistry stores.
• There is no charge for delivery of hazardous chemicals to university buildings. The delivery is made to one specified location per building.
• Deliveries are made on a Tuesday, Friday schedule. Orders are delivered as per delivery schedule and emergency orders are considered on an individual basis and delivered by central stores at their standard rate.

Non-hazardous Chemicals, Glassware and Apparatus

• Glassware and apparatus are delivered free if the total weight exceeds 50 pounds. Items under the above limits can be delivered for a $20 fee or transported in any vehicle. The hazardous chemicals procedures previously listed will govern any order that includes chemicals.

Reason for the policy
Quantity purchases, on-site availability, and delivery contribute to overall savings by the University. See UPM 10.3(7).

Contacts regarding this policy
Manager of Chemistry Stores, 294-0200

Policy and procedure links
Chemisty Stores
http://www.chem.iastate.edu/chemstore/

Policy Statement
A full-service pharmacy is maintained as a part of the student health center. It is intended to serve students, families of students, and university programs. Services are not available to staff members or the general public.

Reason for the policy
To clarify eligibility of receiving services from the student health center pharmacy.

Contacts regarding this policy
Chief Staff Pharmacist, 294-7983

Policy and procedure links
Thielen Student Health Center
http://www.public.iastate.edu/~health/homepage.html

Policy Statement
All departments are encouraged to purchase their supply items from Central Stores. Sales to individuals are not authorized. Purchases may be made by filling out a Central Stores requisition (call 294-8484 for a copy) or by terminal entry where available. Requisitions may also be sent by fax to 294-6394. Merchandise may be picked up at the warehouse or Central Stores' personnel will deliver it at no cost. (2001)

Central Stores provides a service in the acquisition of commonly used materials to academic departments and Facilities Planning and Management. Electrical, hardware, plumbing, paint, household, lumber, and paper items are in stock. The Central Stores' warehouse is located in the General Services building. Maintenance supplies and materials that can be purchased in quantity and at a savings in cost will be stocked at Central Stores.

Other services provided by Central Stores include sales of respirators, safety shoes, and safety glasses. Trucking services are also provided. Trucks, equipment, and personnel will transport materials or equipment from place to place. A furniture assembly service is also available by calling Central Stores. Rental storage space is available at both the S.E. 5th Street warehouse and CACC locations.

Reason for the policy
Quantity purchases, on-site availability, and delivery contribute to overall savings by the University. See UPM 10.3(7).

Contacts regarding this policy
Central Stores, 294-8484

Policy and procedure links
http://www.public.iastate.edu/~centrals/

The University Book Store (UBS), located in the Memorial Union orders and stocks all required textbooks (new and used) and course materials for class use. In addition, the Book Store maintains a large selection of books for reference and general reading. Books not in stock can usually be special ordered. A wide selection of office, school, art, photography, and engineering supplies, as well as computer software and electronics and photo finishing are also available. Office supplies not stocked are available by special order and on-line. UBS offers a selection of greeting cards and gift items and is the official retail outlet for ISU insignia clothing and merchandise. Departments generally receive a special discount on most purchases except for special orders, textbooks, computer software, and electronics. Purchases can be made using cash, personal check, debit cards, credit cards, University and federal purchasing cards, and intramural forms. In addition, faculty and staff in an appointed and/or budgeted position may apply for a personal charge account. Call 294-0243 for information on personal charges.

Policy Statement
The Iowa State University Book Store is the official clearing house for course materials information used in classroom instruction. Information about all supplies, books, course packets, and custom published materials required or recommended for student classes should be supplied to the University Book Store.

Using the following procedures and forms will better enable students to have access to the information and academic materials needed. Course material information is shared with other businesses upon their request.

Guidelines for Class Materials Requests
Spring Requisitions Guideline: October 1
Summer Requisitions Guideline: March 1
Fall Requisitions Guideline: APRIL 1

Orders received before book buy back (before April 25 in the spring and before December 1 in the fall) allows UBS to purchase books from students for up to 50% off purchase price, which helps lower their cost of education.

Students depend on the University Book Store as their main source of books, supplies, and information about classes. By working closely with faculty and designated department textbook coordinators, UBS strives to ensure all necessary course materials and supplies are ordered and in stock before classes begin.

Contacts regarding this policy
Textbook questions, 294-0236 or 294-3501

Policy and procedure links
The book and supply requisitions form
General information http://www.ubs.iastate.edu

Policy Statement
When including a course packet for your class, include the title of the requested coursework packet on the course materials requisition form. Follow-up with a CourseWorks order form, a CourseWorks Bibliography form (if copyrighted works are included), and the original copy of the material to be produced. Copyrighted materials, as well as faculty/department-authored material, may be packaged together for student use. UBS maintains a full copyright permissions service to ensure legal use of published materials.

Reason for the policy
Permissions may take up to 6 weeks to obtain. Copyright reprint permission request(s) will be placed to the correct publishers to ensure course packs are available before classes start. Reproducing and selling intellectual property without previous permission could make faculty, and the University, liable.

Contacts regarding this policy
CourseWorks for pickup, delivery, or questions, 294-0237
coursewk@mail.adp.iastate.edu

Policy and procedure links
For forms go to http://www.ubs.iastate.edu under Faculty Staff Center, then CourseWorks Order Form or Bibliography Form (on ride side).

Policy Statement
Class supplies requests are submitted on the requisition form with book titles. If both books and supplies are on the form, a copy is given to the general merchandise division at UBS. The supplies are stocked in areas of the store other than the textbook area. Examples include art and design, calculators, or lab supplies.

Reason for the policy
To assure that all supplies necessary to successfully complete class work are available to all students.

Contacts regarding this policy
School Supplies Buyer, 294-8390
lemills@iastate.edu

Policy and procedure links
For forms to go http://www.ubs.iastate.edu under Faculty Staff Center, then Book and Supply Order Form (on right side).

Policy Statement
UBS reserves the option to charge the department for shipping charges for any title dropped after classes begin if returnable, full charge for the books if not returnable, for any books bought back from students upon adoption and subsequently dropped, or for any unsold courseworks copies beyond 5% of printing quantities if not used in subsequent semesters.

Reason for the policy
The University Book Store is a self-supporting department of Iowa State University. When materials are ordered upon request of a department, there is a sharing in the cost of procuring and producing materials for classes. While the University Book Store rarely exercises this policy and absorbs thousands of dollars in expense, if a department abuses this accommodation, the store reserves the right to charge the department. Because course material information is shared with the public, it is assumed that the information being shared is as accurate and timely as possible.

Contacts regarding this policy
Textbook Buyer, 294-0236
carabuc@iastate.edu

Policy Statement

Cash register receipts are required for any textbook refund. Refunds are allowed up to two weeks following the first day of classes in the fall and spring semesters for all full session classes. New texts will be in "new" condition for a refund. Worn new texts may be refunded as "used" with approval of the textbook department supervisor. Refunds are granted within five days after class begins for all full summer session classes. All short, early start, and late start classes have a refund period of 24 hours from time of purchase during the first three days of class. No refunds will be given after this time frame. Refunds may be given for packages that have an intact package ISBN and the package/bundle can be reshrunk. No refunds will be given for opened packages if: (1) the package cannot be reshrunk; (2) tapes or software are part of the package; (3) the ISBN for package is missing. There are no refunds for CourseWorks.

Reason for the policy
It is the responsibility of the University Book Store to assure the availability of course materials and to protect the assets of the University. The refund policy assures book accepted for returns were sold at the store, and also covers the expense of operations. The time allowed for refunds are guidelines, and exceptions are at the discretion of the Textbook Supervisor.

Contacts regarding this policy
Textbook questions, 294-0236

Policy and procedure links
General Information http://www.ubs.iastate.edu

Cash register receipts are required for any general book or merchandise refund. Books and merchandise (excluding electronics and computer software) in new condition may be refunded within 30 days of purchase date, provided it is in salable condition and there has been no abuse of refund privilege. Cash refunds will be made for cash, check, and debit card purchases. Purchases made by credit card will be credited to the same card used to make the purchase. Clothing received as a gift, for which there is no receipt, may be exchanged for a different size. Returns without a receipt may be exchanged for like value or in-store credit for the current retail value of the item being returned. No refunds will be allowed on books with software if the disk sleeve has been opened unless disk is defective. After the 30-day period following purchase date, refunds will be given for defective merchandise at the store's discretion. No refunds will be allowed on test preps, study guides, job and career guides, computer books, or clearance merchandise. Special order merchandise must be in original packaging, in salable condition, and made within two weeks of receipt. Departments should retain purchase order number and order date for return authorization.

Reason for the policy
Accommodations must be made in a retail environment to satisfy both customers' needs and to balance the financial stability of the store. Guidelines for refunds for purchases are based on both fairness and common business practices. Refunds outside the policy are always at the discretion of the department supervisor.

Contacts regarding the policy
General Book Buyer, 294-0245
jdodonn@iastate.edu

General Merchandise Manager, 294-0233
mdshupp@iastate.edu

Special Orders and Online Buyer, 294-8390 or 294-6055
lemills@iastate.edu
adelash@iastate.edu

Policy and procedure links
http://www.ubs.iastate.edu

Policy Statement
A valid cash register receipt must accompany all returns. No exceptions. Regularly stocked merchandise that is not opened can be returned up to 30 days after the initial purchase date. Special order hardware that is not opened can be returned up to 20 days after the initial purchase date. Merchandise that is not defective, but opened, will not be accepted as a return. Merchandise that is defective can only be exchanged for the same product. If the defective product is not in stock, a refund will be issued. Cash refunds will be made for cash, check, and debit card purchases. Purchases made by credit card will be credited to the same card used to make the purchase. System requirements for computer hardware and software are the customer's responsibility. The University Book Store is not responsible for incorrect system information provided by the customer. University Book Store honors all manufacturer guarantees as applicable to the UBS as a reseller. All returns not covered by the manufacturer guarantee are subject to our 30-day return policy.

Reason for the Policy
Accommodations must be made in a retail environment to satisfy both customer's needs and to balance the financial stability of the store. Guidelines for refunds for purchases are based on both fairness and common business practices. Refunds outside the policy are always at the discretion of the department supervisor.

Contacts regarding the policy
Electronics and Software Buyer, 294-0346
jbalmer@mail.adp.iastate.edu

General Merchandise Manager, 294-0233
mdshupp@iastate.edu

Policy and procedure links
http://www.ubs.iastate.edu

Policy Statement
The Instructional Technology Center (ITC) is a support service organization. Its primary mission is to assist faculty and staff to enhance the quality and effectiveness of their instructional efforts. ITC production specialists collaborate with faculty members to systematically develop learning materials and course materials for large-group, small-group, and individualized instruction. ITC classroom specialists provide a wide range of media equipment, video/computer display systems, DVD's, CD's and videotapes, graphic materials, and other instructional production technologies for usage in classroom presentations. The ITC also supports distance education courses, satellite communications, ICN classroom/studios, and videoconferencing facilities. The technology services available from the ITC can be accessed at http://www.itc.iastate.edu.

Reason for the policy
To provide instructional technology and media support services to the various academic and non-instructional units and clients at Iowa State.

Contacts regarding this policy
Jim Twetten
Instructional Technology Center
1200 Communications Building
294-8022
294-8089 (fax)

Policy and procedure links
Instructional Technology Center
http://www.itc.iastate.edu

Policy Statement
All university units will follow University Identity Program guidelines. The guidelines are available on the university website http://www.marketing.iastate.edu/identity/.

Reason for the policy
The University has invested in and conducted constituent research that has determined the development of Iowa State University's Identity Program. A coordinated, unified, and consistent identity program ensures the professional presentation of Iowa State to the community and communicates the University's strengths.

Contacts regarding this policy
Office of University Marketing
1028 Communications Building
294-9624
cacuste@iastate.edu
mlander@iastate.edu

Policy Statement
All university documents will include only approved Iowa State University logos and graphics. The Iowa State University nameplate and its configurations, logos, and graphics, detailed in the visual identity guidelines are the only approved graphic identification for the university and its units. The university identity program does not allow for the generation and use of unique logos and symbols by individual departments, units, programs, centers, or affiliates. Trademark licensing guidelines may be used on wearing apparel, gifts, and items for re-sale.

Reason for the policy
Development of alternative graphic elements detracts from and compromises the university's image as an educational institution with a unified mission. In addition, trademark licensing and legal factors impact the usage of graphic elements.

Contacts regarding this policy
Office of University Marketing
1028 Communications Building
294-9624
cacuste@iastate.edu
mlander@iastate.edu

Policy Statement
University units will coordinate and develop materials with the Office of University Marketing for projects that impact external and internal audiences. Marketing materials include but are not limited to publications, signage, stationary, promotional items, electronic media, presentation materials, invitations, posters, banners, and displays. External audiences include prospective students, prospective faculty and staff, parents, alumni, public and private supporters and the general public. Internal marketing materials target current students, faculty, and staff. This process includes communication planning, materials development, production, and evaluation.

Reason for the policy
The Office of University Marketing is the university's central marketing communication unit and has unique and specialized expertise in this area. The office conducts strategic communicating planning to integrate university-wide messages and activities. The office is the university's central resource for marketing services, such as research, copy writing, design, photography, and production. The office also operates as a "checks and balances" unit to ensure factual accuracy, editorial and stylistic accuracy, and adherence to legal requirements for state institutions.

Contacts regarding this policy
Office of University Marketing
1028 Communications Building
294-9624
cacuste@iastate.edu
mlander@iastate.edu

Policy Statement
University units will coordinate and develop marketing and promotional campaigns through the Office of University Marketing. All university units will work with the Office of University Marketing to plan, design, develop, and integrate promotional and educational campaigns. These campaigns promote programs, products, and services to university audiences.

Reason for the policy
The Office of University Marketing is charged with developing all communication campaigns within the context of Iowa State University's strategic goals and mission. This ensures that all campaigns incorporate common themes and messages, and consistent and accurate information.

Contacts regarding this policy
Office of University Marketing
1028 Communications Building
294-9624
cacuste@iastate.edu
mlander@iastate.edu

Policy Statement
The Office of University Marketing develops all university-related advertising strategies, produces the advertisements, and approves their placement.

The Office of University Marketing oversees all promotional and recruitment advertising in the following media: print (display ads), radio, electronic, and television.

Reason for the policy
The Office of University Marketing is responsible for integrating university messages and a consistent identity in all advertisements. This office also ensures that all display and electronic advertisements incorporate those contractual and legal obligations that bind state institutions. This office has expertise in advertising strategy, design, and ad placement, ensuring that the university receives the best possible awareness for the price.

Contacts regarding this policy
Office of University Marketing
1028 Communications Building
294-9624
cacuste@iastate.edu
mlander@iastate.edu

Policy Statement
External market research, including university and unit image assessments, public awareness, program, product and service assessments, and communication analyses and reviews will be coordinated and disseminated through the Office of University Marketing.

Reason for the policy
The Office of University Marketing is responsible for building university-wide strategic positioning plans impacted by analyses of constituent research. By coordinating all marketing research projects, the office ensures that efforts are not duplicated and that the scope of each project and its methodologies are well defined. The office also provides expertise in contracting with professional research firms for specific types of projects.

Contacts regarding this policy
Office of University Marketing
1028 Communications Building
294-9624
cacuste@iastate.edu
mlander@iastate.edu

The Department of Environmental Health and Safety (EH&S) manages and coordinates all occupational health, environmental, and safety issues for Iowa State University. EH&S provides services such as safety program assistance for departments, safety program implementation for Iowa State University, safety related inspections, regulatory interpretation, and employee safety training. Additional information pertaining to these and other EH&S services is available at the EH&S web site (http://www.ehs.iastate.edu). The EH&S web site also provides access to Iowa State University's safety policies, safety guidelines, EH&S publications, safety related references, regulatory issues, safety training information, and downloadable EH&S forms.

Policy Statement
The Biosafety program provides oversight and coordination for the safe use of human and animal pathogens, biological toxins, human blood, and recombinant DNA. This involves monitoring laboratory safety practices, performing annual biological safety cabinet evaluations, providing information on the safe disposal of biohazardous waste, and advising researchers regarding pertinent regulatory guidelines and required permits. Biosafety program personnel administer the activities of the Iowa State University Biohazards and Public Health Committee, facilitate employee participation in the Iowa State University Occupational Medicine Program, and serve on the Iowa State University Committee on Animal Care.

Reason for the policy
Federal and state agency regulations and guidelines, including the U.S. Public Health Service, Occupational Safety and Health Administration, U.S. Department of Agriculture, U.S. Department of Transportation, International Air Transport Association, U.S. Environmental Protection Agency, Iowa Department of Public Health, and Iowa Department of Natural Resources.

Contacts regarding this policy
Biosafety Program Manager
Tru Twedt
ttwedt@iastate.edu
294-6593

Biosafety Officer
Julie A. Johnson
jajohns@iastate.edu
294-7657

Policy and procedure links
http://www.ehs.iastate.edu

Policy Statement
The Environmental Programs section of the Department of Environmental Health and Safety (EH&S) is responsible for the development and implementation of proper management practices that protect human health and the environment at Iowa State University.

Reason for the policy
There are numerous federal, state, and local regulations that require these programs to be developed and maintained.

Contacts regarding this policy
Assistant Director/Environmental Programs Manager
Bill Diesslin
wmdiess@iastate.edu
294-2105

Policy and procedure links
EH&S web site
http://www.ehs.iastate.edu/ep.htm

Policy Statement
OSHA regulations require that employers provide a worksite that is safe and free from hazards. Specific general OSHA regulations address compliance with fall protection, electrical safety, lockout-tagout procedures, scaffold safety, and the operation of forklifts. Environmental Health and Safety (EH&S) staff provide training and perform inspections to ensure compliance with these OSHA regulations. Department supervisors should ensure that their employees receive training appropriate for individual job tasks and duties. Employees must abide by all safety rules and put into practice lessons learned in training sessions.

Reason for the policy
Compliance with OSHA requirements and the maintenance of a safe workplace.

Contacts regarding this policy
Associate Director/General Safety Manager
Ken Kerns
kckerns@iastate.edu
294-0746

Safety Specialist
Troy Carey
twcarey@iastate.edu
294-9495

Policy and procedure links
EH&S web site
http://www.ehs.iastate.edu

Policy Statement
Prevention of fires in the workplace is the responsibility of all workers, students, and visitors to Iowa State facilities. All employees should be familiar with and understand:

• The Fire Prevention Plan
• Fire hazards of the materials and processes to which they are exposed
• Potential ignition sources and their control procedures

The Fire Prevention Plan covers important aspects of fire safety and includes sections on ignition sources, identifying fire hazards, and proper control procedures. Departmental supervisors should review with employees information covered in the Fire Prevention Plan and cover any departmental procedures that may vary from the plan.

Periodically, inspectors from the State Fire Marshal's Office conduct fire safety audits of campus and residential buildings for compliance with state building codes. Environmental Health and Safety (EH&S) coordinates the correction of cited deficiencies and performs follow up inspections. ISU employees are required to cooperate with Fire Marshal inspections and comply with fire safety and building code requirements.

EH&S oversees fire safety and prevention programs at ISU, which include identification of fire hazards, enforcing fire prevention rules, emergency planning, and fire/incident investigations. All fires and fire hazards should be reported to EH&S.

Reason for the policy
Compliance with state code requirements and overall campus fire safety.

Contacts regarding this policy
Associate Director/General Safety Manager
Ken Kerns
kckerns@iastate.edu
294-0746

Safety Specialist
Brian Corley
bacorley@iastate.edu
294-8610

Policy and procedure links
Fire and Emergency Guidelines
http://www.ehs.iastate.edu/gs/fire.htm

Policy Statement
All construction activities in Iowa State buildings affecting life safety systems, exit ways, mechanical systems, laboratories, storage areas, processes involving hazardous materials, and activities that could damage asbestos containing materials and lead paint should be forwarded to Environmental Health and Safety (EH&S) for review. EH&S works with project designers and engineers to assure that construction activities and designs comply with current codes, standards, and regulations. (2001)

All projects forwarded to EH&S are reviewed for compliance with current state building codes and other national standards. The plan/process is usually completed within two weeks and comments returned to the person submitting the plan or process. Bid issue plans for capital projects are required to be submitted to the State Fire Marshal for final approval.

Reason for the policy
EH&S is able to ensure that safety requirements are met during the design process and incorporated into construction projects. It is more cost-effective to incorporate safety measures during a project's design phase than the construction phase or after construction has been completed.

Contacts regarding this policy
Associate Director/General Safety Manager
Ken Kerns
kckerns@iastate.edu
294-0746

Safety Specialist
Troy Carey
twcarey@iastate.edu
294-9495

Policy and procedure links
EH&S web site
http://www.ehs.iastate.edu

Policy Statement
The role of the Occupational Health group is to protect the health and well being of employees and the public from chemical, microbiological and physical health hazards present at or emanating from the workplace. These issues may be present as a result of workplace activities, ineffective building systems or environmental influences. Industrial hygienists are available to investigate workplace problems and then initiate corrective actions. The Occupational Health section provides comprehensive services including work site evaluations, monitoring, training and consultation, indoor air quality investigations, asbestos and lead project management, chemical exposure monitoring, ergonomic work site reviews, laboratory safety surveys, lighting surveys, noise level monitoring, ventilation review, and a material safety data sheet (MSDS) library. Information on occupational health services and access to MSDSs online is available at the Environmental Health and Safety (EH&S) web site.

Reason for the policy
Federal and state agency regulations that apply to workplace health and safety dictate certain university actions. Relevant regulatory authorities include the Occupational Safety and Health Administration (OSHA), U.S. Department of Agriculture (USDA), U.S. Department of Transportation (DOT), U.S. Environmental Protection Agency (EPA), Iowa Department of Public Health (IDPH), Iowa Department of Natural Resources (IDNR), etc.

Contacts regarding this policy
Occupational Health Manager
Paul Richmond
perichm@iastate.edu
294-9698

Policy and procedure links
EH&S web site
http://www.ehs.iastate.edu

Policy Statement
Training programs have been developed to meet the safety, health, and regulatory needs of the faculty, staff and students of Iowa State University. Many work procedures and activities conducted by members of the university community have regulatory requirements for information and training. When training is required for a work procedure, it must be provided to employees before they begin performing that duty. Currently, Environmental Health and Safety (EH&S) offers courses on nearly 40 different online and classroom safety training topics and has over 70 titles in a video library available for checkout. Training courses are open to the Iowa State University community.

To ensure that all employees are able to receive the training they need, EH&S offers the Online Training Center (http://www.ehs.iastate.edu/OTC.htm). Through the Center, users are able to create and maintain an electronic personal training profile. Once a profile has been created, users can:

• View a list of current training topics
• View a current training calendar
• Register for traditional training courses
• Participate in online training modules
• View personalized training histories and schedules
• Complete the Training Needs Assessment

Reason for the policy
Training programs support the Department of Environmental Health and Safety's mission of providing and ensuring a safe and healthful environment for employees, students, and the visiting public. Many of the EH&S's training programs also meet regulatory requirements.

Contacts regarding this policy
EH&S Training Coordinator
294-8338

Policy and procedure links
Details about specific courses and how to register for training are available at the EH&S web site (http://www.ehs.iastate.edu/training/training.htm)